Draft, 17 September 2026. Drawn up as a starting point, not by a lawyer. Have it checked before going live. Anything between [brackets] still needs to be filled in or confirmed.

Last updated: [date of publication]

At Sa Vie we love putting pots on the table. We are sparing with your data. Here you can read which data we keep, why, for how long, and what your rights are.

Who are we?

Sa Vie, [legal form], Langestraat 81, 8000 Bruges, Belgium
Company number: [1037.586.036 — to be checked]
Email: [info@saviebrugge.be]
Phone: [number to follow]

We are responsible for processing your personal data.

Which data do we keep?

When you book a table:

• your name (a first name is enough)
• your phone number
• your email address
• the day, the time and how many of you are coming
• your comments, if you add any
• your allergies, if you indicate any

When you visit the website: we count how many visits there are and which pages are read. This happens without cookies and without us knowing who you are. [To be checked: which counting tool — e.g. Cloudflare Web Analytics or GoatCounter.]

We never ask for your date of birth, address or title.

Why?

Purpose	Which data	Legal basis
Receiving and confirming your booking and getting your table ready	name, phone, email, day, time, number of guests, comment	To carry out the booking you request (Art. 6(1)(b) GDPR)
Calling or emailing you about your booking (confirmation, change, cancellation)	name, phone, email	Idem
Taking your allergies into account	allergies	Your explicit consent, given by ticking the box (Art. 9(2)(a) GDPR)
Keeping track of how busy we are: how many guests per day, month and year	only the day, service, number of guests and whether the booking went ahead — without name or contact details	Our legitimate interest in running the business well: purchasing, staff, opening hours (Art. 6(1)(f) GDPR)
Improving the website	anonymised visitor figures	Idem

We do not use your data for advertising or a newsletter, and we never sell it to anyone.

How long do we keep it?

Data	Retention period
Allergies	Deleted 7 days after your visit
Name, phone, email, comment	Deleted 12 months after your visit (or after your cancellation)
Counts: day, service, number of guests, whether or not it went ahead	Indefinitely, but without anything that refers to you
Emails you send us	For as long as needed to answer your question, and for no more than [12 months]

So after 12 months, all that remains of your booking is something like "Thursday 1 October 2026, evening, 2 guests". That lets us see how busy it was, without knowing it was you.

Who do we share your data with?

Only with services we need to make the website and the bookings work. They may not use your data for anything else.

Service	What for	Where
Netlify	hosting the website and the booking form	USA — with EU standard contractual clauses [to be checked]
Neon	database with the bookings	[EU region, e.g. Frankfurt — to be chosen]
Google Workspace	our mailbox	[EU/USA — to be checked]
[Resend]	sending confirmation emails	[to be checked]
[Telegram]	a notification on our phone when a new booking comes in	[to be checked]

We never pass your data on to other parties, unless the law requires us to.

Your rights

You may always:

• ask which data we hold about you (access)
• have it corrected
• have it deleted
• withdraw your consent for your allergy data
• object to its use for our counts
• request your data in a file (portability)

Send an email to [info@saviebrugge.be]. We will reply within one month.

If you are not satisfied with how we handle your data, you can lodge a complaint with the Belgian Data Protection Authority, Rue de la Presse 35, 1000 Brussels, contact@apd-gba.be, +32 2 274 48 00, www.dataprotectionauthority.be.

Security

Your data is stored in a secure database. Only Vicky and Sabine can view it, after logging in. The connection to our website is always encrypted (https).

Cookies

We do not use cookies to track you. [To be checked during the build: only a technically necessary cookie for logging in to the management screen.]

Changes

If we change this statement, you will see it from the date at the top.